Hi Everyone 

As a conference and event photographer in Edinburgh, I am often asked how I plan for conference photography

in Scotland and my answer is that I complete a comprehensive plan for each photoshoot which tends to be very similar no matter whether it is for wedding photography, award ceremonies, or any other event photography.  We will use a typical conference photographers plan for a conference in Scotland as an example below:

The Photo Plan for an Edinburgh conference photographer

1. Take a clear note of the venue, location, rooms etc.

2. You should include the contact person for the photoshoot, together with back-up contacts, with phone numbers, email addresses etc.

3. The timings and names of all the people involved.  In the case of conference photographer for example this will be the speakers and when they start, along with any presentations or awards.

4. Any special type of photographs required ie all delegates, workshops etc.  This could also include formal group photos or awards.  Make sure you get the names of all this involved, it is far more professional to approach people if you know their name.

5. A note of anyone who doesn't want their photo taken and make sure you are aware of who this is.

6. Anything they don't want you to photograph ie specific workshop, or if they don't want you to use flash.

7. Go over the plan carefully with your main contact and ask them exactly what they require from you.

8. How and when the final photos will be delivered ie by link, USB or DVD.

The above are just some of the things you could include in the plan.  Next week I will show you what a typical plan looks like. and the week after that will be on the subject of:

What to expect from a conference photographer for your event in Glasgow or Edinburgh.

Anyway hope that helps.

Until next time.

Kind Regards

Colin

Hi Everyone

Today we are going to look at how to plan for photography at corporate events in Edinburgh Scotland. 

Why use a corporate or event photographer

So first of all why use a conference or event photographer, you know amateurs who can do it and we all have phones nowadays.  Well it is always best to hire a professional, particularly one who has considerable experience in corporate and conference photography in Edinburgh, Glasgow or throughout Scotland.  They will have allowed for all eventualities, they will be insured and you will receive more high quality photos, which will be good enough to be published in documentation such as Annual Reports, posters, website and will add to the professional reputation of your company.

How do I choose a corporate photographer Edinburgh

how are you going to source an event photographer in Edinburgh, well you can Google it for a start.  You can also take advice from other organisations and you may have some recommendations from friends or colleagues.  You should also be looking at their portfolio, to see if it matches exactly what you are going to need.

Consderations when hiring a conference photographer in Scotland

We have already touched on the importance of a relevant portfolio, but you will also have price considerations, although it is never a good idea to go with the cheapest, a little extra can make a big difference.  you may want to ask them a number of questions as follows:

1. Have you done this kind of event photography in Edinburgh before.

2. Do you have public liability and public indemnity insurance.

3. How soon will I get the photos an in what format ie through a link or a DVD etc.

4. Can you provide any photos on the day that we may use for social media.  

5. Can you print any photos on the day of the event for clients.

These questions will help when choosing a corporate photographer in Scotland. It also may be worth meeting the photographer before hiring them.  You will be trusting them with hundreds of delegates at your conference in Edinburgh, so it is important they are personable and friendly.  You could also ask for suggestions as to what type of photos they think would work at your conference.

Setting the Ground Rules for the event photographer

​​​​​​​You may have a list of people who do not eat their photograph taken at the conference.  The photographer should note this before the event starts.  You may also have restrictions over when the photographer can or cannot use flash photography, if they allowed at all.  I have photographed a full 2 day conference in Manchester when I was not allowed to use flash, this was a good few years ago before the improvements in lo light photography, but I prepared well and the photos were great.  At least I knew the rules before I started.  You should let the corporate photographer know the timetable of the photoshoot and devise a plan detailing exactly what you require and at what time.  After the event you should also let the photographer know when you need the final images and in what format.

So, I hope all this helps you to find a great photographer in Edinburgh for a conference you may have coming up.  Finally if you are planning a conference in a major hotel, say a conference photography in Glasgow with hundreds of delegates, you will have started to plan way in advance, so don't leave the photography side until the last minute as the best corporate photographers in Scotland will be fully booked. 

Until next time.

Kind Regards

Colin

www.colinwrightphotography.co.uk

Hi Everyone

A quick extra blog today following a trip with my good friend Derek Isles who was good enough to take me out on his boat to Loch Lomond prior to a big week of photographing conferences in Edinburgh.  I had the opportunity to shoot some infrared photography with my Lumix, although the water could be choppy at times.  I think in this case the colour infrared worked best on the mountains surrounding the loch.  As with all these photoshoots, I have learned and will improve on my next trip and I will know exactly the right type of gear.  As a professional commercial photographer in Edinburgh, you always should note down the key points from every photoshoot and learn from the outcome.  In this case the main aim was to enjoy the trip and the photography was secondary but you know me, I will always take my camera.  Oh and next time I will bring some waterproof housing to keep my camera dry.  The weather was perfect for infrared photography, with some blue sky and cloud, without rain and I have posted a few photos, with more on the way soon.

Anyway, until next time.

Kind Regards

Colin

www.colinwrightphotogrpahy.co.uk